Correspondence
March 13, 2007
Mr. Michael Moran
Accounting Branch Chief
United States Securities and Exchange Commission
Division of Corporation Finance
Mail Stop 3561
100 F Street, N.E.
Washington, D.C. 20549
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Re:
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Office Depot, Inc.
Form 10-K for the Fiscal Year Ended December 30, 2006
Filed February 14, 2007
File Number 1-10948 |
Dear Mr. Moran:
This letter responds to your letter to our Chairman and Chief Executive Officer dated February 27,
2007.
We have reproduced below your numbered comments, followed by our response on behalf of Office
Depot, Inc. (the Company).
Form 10-K for the Fiscal Year Ended December 30, 2006
General
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Where a comment below requests additional disclosures to be included, please show us in your
supplemental response what the revised disclosures will look like. These additional
disclosures should be included in your future filings. |
Company response:
We have provided sample disclosure in our response to items 2 and 3 that we would expect to include
in future Form 10-K filings. The actual language of our disclosure will be based on the relevant
facts at the time of filing.
Consolidated Financial Statements
Notes to Consolidated Financial Statements
Note A Summary of Significant Accounting Policies
Advertising, page 44
Vendor Arrangements, page 44
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We note from your disclosure that you receive certain vendor allowances and credits in
connection with the sale and promotion of certain vendor products through cooperative
advertising and marketing programs. In this regard, please tell us and disclose the amount of |
2200 Old Germantown Road | Delray Beach, FL 32445 | T + 561.438.4800
cooperative advertising reimbursements that maybe netted against gross advertising expense.
In addition, we believe you should also include in your revised footnote disclosure the
following additional information:
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the number of vendors with whom you have reimbursement agreements; |
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the terms (length of time) and conditions of the agreements; |
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whether or not management would continue to incur the same level of advertising
expenditures if vendors discontinued their support; |
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if management cannot represent that they will continue to incur similar levels of
advertising expenditures in the absence of these vendor agreements, please discuss in
managements discussion and analysis that reductions in the current level of
advertising expenditures may adversely affect revenues; and |
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the dollar amount of the excess reimbursements, if any, over costs incurred that are
recorded as a reduction of cost of sales. |
Please refer to EITF 02-16 and paragraph .49 of SOP 93-7. Please show us in your supplemental
response what your revised disclosures will look like.
Company response:
We will modify our disclosures as indicated below to eliminate the reference to cooperative
advertising arrangements until such time as we qualify for the offsetting of advertising expense as
provided for in EITF 02-16, Accounting by a Customer (Including a Reseller) for Certain
Consideration Received from a Vendor. For fiscal year 2006, no consideration received from a
vendor was used to offset advertising expense.
In developing our accounting and reporting for vendor arrangements, we relied on the guidance in
paragraph 4 of EITF 02-16 which states in part that ...cash consideration received by a customer
from a vendor is presumed to be a reduction of the prices of the vendors products or services and
should, therefore, be characterized as a reduction of cost of sales when recognized in the customers
income statement.
Paragraph 6 of EITF 02-16 indicates that this presumption can be overcome if the consideration is a
reimbursement for a specific, incremental, identifiable cost incurred by the customer in selling
the vendors products or services. Historically, we have analyzed both our typical vendor
arrangements and the cost of the infrastructure necessary to substantiate that consideration
received from our vendors meets the restrictive offsetting criteria and concluded that we could not
overcome the paragraph 4 presumption. Accordingly, we treat all cash consideration received from
our vendors as a reduction in the cost of their products or services and characterize such
consideration as a reduction in cost of sales when recognized in the income statement.
In response to your specific questions:
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worldwide we have over 2,500 arrangements with vendors that provide us with cash
consideration covered by EITF 02-16; |
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our typical vendor arrangements are for one year and cover volume rebate thresholds,
general advertising and promotional support levels, as well as terms for payment and other
administrative matters; |
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our advertising expenditures are established based on our overall marketing commitments
that are influenced by factors such as the number of store openings, the number and content
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of our catalogs, sales trends in our business, competitive responses, product launches, and
seasonal promotions (e.g., back-to-school and back-to-business). Advertising expenditures
flex throughout the year in response to market conditions. While annual advertising
expenditures are influenced by vendor participation, that is only a minor factor in our
spending considerations and vendor participation is generally set based on the yearly
renewal arrangements;
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while it is possible that vendor arrangements could change over time, we do not
anticipate a scenario whereby vendor advertising support would be reduced in the short term
without a corresponding reduction in product cost. However, we will insert the following
in our future discussion of Vendor Arrangements in the Critical Accounting Policies section
of our Managements Discussion and Analysis of Financial Condition and Results of
Operations: |
Agreements reached with vendors generally cover one year, but vendor programs can
change between years. While there are long-standing volume and pricing conventions,
such program arrangements are regularly renegotiated, and as such, are subject to
change. If, in future periods, these vendor program arrangements were materially
less beneficial to us, we would take actions to mitigate these impacts, but our response
would need to consider then-current market conditions. In spite of
such actions, sales volume or profitability could be negatively
impacted.
We have previously included reference to cooperative advertising arrangements in our disclosures
because that terminology is common in the industry. However, to avoid confusion that might suggest
that general cooperative advertising arrangements have met the restrictive provisions for
offsetting specified in EITF 02-16, we will restrict that terminology in future filings. Based on
the arrangements and infrastructure that currently exists, we would disclose the following with
regard to Vendor Arrangements and Advertising (in accordance with paragraph .49 of SOP 93-7):
Vendor Arrangements: We enter into arrangements with substantially all of our significant
vendors that provide for some form of consideration to be received from the vendors.
Arrangements vary, but generally specify volume rebate thresholds, advertising and support
levels, as well as terms for payment and other administrative matters. The volume-based
rebates, supported by a vendor agreement, are estimated throughout the year and reduce the
cost of inventory and cost of goods sold during the year. This estimate is regularly
monitored and adjusted for current or anticipated changes in purchase levels and for sales
activity. Other promotional consideration received is event-based or general support and is
recognized as a reduction of cost of goods sold or inventory, as appropriate based on the
type of promotion and the agreement with the vendor.
Advertising: Advertising costs are charged either to expense when incurred or, in the case
of direct marketing advertising, capitalized and amortized in proportion to the related
revenues over the estimated life of the material which range from months to up to one year.
Advertising expense recognized was $[ ] million in 2007, $575.3 million in 2006 and $549.6
million in 2005. Prepaid and deferred advertising costs were $[ ] million and $[ ] million
at December 29, 2007 and December 30, 2006, respectively.
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If vendor arrangements in future periods become more specific and we begin to meet the offsetting provisions, we will modify the disclosure accordingly.
Item 9A Controls and Procedures
Disclosure Controls and Procedures, page 28
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We note your disclosure that the Chief Financial Officer and Chief Executive Officer
concluded that your disclosure controls and procedures are effective for the purpose of
ensuring that material information required to be included in your periodic reports. Your
use of the phrase material information could be interpreted as being restrictive and does
not comply with Item 307 of Regulation S-K. In this regard, please confirm to us and revise
your disclosure to state that your officers concluded that your disclosure controls and
procedures are effective to ensure that information required to be disclosed in the reports
that you file or submit under the Exchange Act is accumulated and communicated to your
management, including your principal executive and principal financial officers, to allow
timely decisions regarding required disclosures. See Exchange Act Rule 13a-15(e). |
Company response:
We will delete the word material from our future disclosures. We confirm that our officers
concluded without reservation that our disclosure controls and procedures were effective at the
date of our Form 10-K filing. We expect to provide the following disclosure in future Form 10-K
filings:
Item 9A. Controls and Procedures.
Disclosure Controls and Procedures
The companys management, with the participation of the companys Chief Financial Officer
and the companys Chief Executive Officer, has evaluated the effectiveness of the companys
disclosure controls and procedures (as such term is defined in Rules 13a-15(e) and 15d-15(e)
under the Securities Exchange Act of 1934, as amended (the Exchange Act)) as of the end of
the period covered by this report. Based on that evaluation, these officers have concluded
that the corporations disclosure controls and procedures are effective for the purpose of
ensuring that information required to be in this report is made known to them by others on a
timely basis and that information required to be disclosed by the company in the reports
that it files or submits under the Exchange Act is recorded, processed, summarized and
reported within the time periods specified in the SECs rules and forms and is accumulated
and communicated to the companys management, including its principal executive and
principal financial officers, as appropriate to allow timely decisions regarding required
disclosure.
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The undersigned, on behalf of the Company, acknowledges that:
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the Company is responsible for the adequacy and accuracy of the disclosure in the filing; |
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staff comments or changes to disclosure in response to staff comments do not foreclose
the Commission from taking any action with respect to the filing; and |
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the Company may not assert staff comments as a defense in any proceeding initiated by
the Commission or any person under the federal securities laws of the United States. |
If you have any questions or comments on the material provided, please contact me or Jennifer
Moline, Sr. Vice President and Controller.
Sincerely,
/s/
Patricia McKay
Patricia McKay
Executive Vice President and Chief Financial Officer
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